Rooms Available for Reservation

American Indian & Indigeous Community Center (AIICC) - 122 Squires - Seats 30 comfortably.  The AIICC has 12 individual chairs and the remaining seating is couches.  The room is very warm and works well for a variety of events, including socials and programs.  A 70" HD television with HDMI cables is available for users and guests of the space. #VTAIICC

Asian American Cultural Center (AACC) – 140 Squires - Seats 40 in a theater style arrangement and 20 in a classroom style arrangement. Classroom style includes eight folding tables. The AACC contains 13 stackable wheeled chairs, one 3-foot round table, four armchairs, five cushioned chairs, a television with HDMI and AV hook ups, books, and artifacts. The MCC has a large floor-to-ceiling window at the entry, making it less ideal for privacy. #VTAACC

Black Cultural Center (BCC) – 125 Squires - Seats 50 comfortably. The BCC contains 50 stackable chairs, one 6-foot table and one 4-foot table, a couch, three love seats, two armchairs, an HD television with HDMI and AV hook ups, and the Brian Roberts Library. The BCC is the largest and most open space available with floor-to-ceiling windows facing College Avenue. #VTBCC

El Centro (Hispanic Latino Cultural Center) - 309 Squires - Seats 25 comfortably. The HLCC contains couches, stacking chairs, rolling chairs, tables at multiple heights, and the Latino Library.  There is also a 70” HD television with an HDMI cable for projection.  #VTElCentro

Intercultural Engagement Center (IEC) - 150 Squires - Seats 17 comfortably. Because this space is smaller, it is best suited for small discussions or community gatherings. The space includes two three-foot rectangle tables, two armchairs, one couch five, a television with HDMI and AV hook ups, books, and a resource library. #VTIEC

LGBTQ+ Resource Center (LGBTQ+RC) - 312 Squires - Seats 12 at the maximum.  Mostly soft seating available and four individual chairs. Because this space is much smaller, it is best suited for small discussions or community gatherings.  There is a large library available in the Center.  A second room in the Center offers tables and eight chairs for meetings or study.  If tables are removed, the space can accommodate up to 15 in theater-style.  This conference room has a large screen television with HDMI connection. #VTLGBTQRC

When, Who, and Why

All Cultural and Community Center spaces are available for reservations when the Squires Student Center is open. Reservations will not be accepted between 8:00am and 5:00pm, Monday through Friday. Centers are strictly for study and informal community gathering during these times.

In order to uphold the mission of the department and the intent of these spaces, priority will be given to those groups and events which affirm the purpose of Cultural and Community Centers. Those are:

  1. A sense of place and comfort designed for the academic success, social success, retention, and celebration of underrepresented students at Virginia Tech.
  2. Opportunities for scholarship, research, and faculty enrichment in the areas of race, culture, and ethnicity across all disciplines.
  3. Improve campus relations by generating a wealth of lectures, dialogues, and exhibits that are useful in educating the campus community.
  4. Events must be inclusive, meaning: engaging and supportive of those communities the center was designed to serve.

*adapted from Diverse Issues in Higher Education

Student organizations at Virginia Tech are always welcome to reserve the centers. VT departments and colleges may reserve the spaces for events that uphold the mission. Individual, private events are rarely allowed and will be approved at the discretion of the Assistant Director for that space.

Reservation Procedure

  1. The reservation process will open on the following timeline each semester.
    • One month before the semester begins, affiliated student organizations will be allowed to make reservations for that semester.
    • Two weeks before the semester, all reservations will be accepted.
    • Rooms are reserved on a first come, first served basis.
    • Rooms cannot be reserved more than one semester in advance.
    • Reservation period ends at 8:00am on the last day of class each semester.
  2. Requests for reservations should be made at least five business days prior to the event through the online request form below. Staff will respond within two business days.
  3. The reserving party must agree to abide by the facility guidelines:
    • You are allowed to use furniture and equipment available in the space. Any equipment failure or questions should be directed to CCC via email at vtcc@vt.edu or by phone at 540-231-8584.
    • CCC does not provide use of the office, kitchen, food, or general supplies with reservations.
    • Requests for additional tables, linens, chairs, podiums, microphones, lighting, sound equipment, and audio and visual needs should be directed to Event Planning at 540-231-6910.
    • CCC does not set-up or clean-up for events.
    • Wall hangings, artifacts, and other cultural displays should not be removed, moved, or damaged in any way (including taping over).
    • No alcoholic beverages of any kind are permitted.
    • Return the space to the original condition it was in prior to your meeting or event:
      • chairs and tables returned to original configuration;
      • tables are cleaned;
      • all supplies and resources returned to their original place;
      • trash placed in proper receptacles.

Note: Failure to follow any of the guidelines could result in the loss of future use of the CCC facilities and/or billing for damages in the space.

Cultural and Community Centers staff has the right to approve or deny space reservation requests based on these or any other concern.

Room Guidelines

  1. All events must fall within the University Event Planning guidelines.
  2. Collections of funds (coin wars, for example) are never allowed.
  3. Sales and solicitation is never allowed.
  4. Donation drives may be allowed if:
    • The container will not impede egress or violate other fire and life safety procedures.
    • The collection directly meets the needs of underrepresented or underserved communities.
    • There is a designated start and finish time.
    • The purpose, length of collection, items needed, name of the organization, contact name, and phone number must be clearly displayed on the collection container.
    • The container must be picked up within 24 hours of the stated end time.
    • Collections will not be approved for longer than 14 days.
  5. Recurring reservations are allowed. In the case where a meeting or event (in the recurrence) must be cancelled, the reserving party must alert the CCC staff to remove the reservation. If two consecutive recurring reservations are cancelled/unused, the CCC staff has the right to cancel remaining reservations.
  6. There is a two-hour maximum length per day on all reservations. Special exceptions for additional time may be made on a case-by-case basis.
  7. Given that the centers each house professional staff offices, the reserving party should expect that these staff members will respectfully access their space even when a reservation is in progress.

Reservation Form

Please provide the information below.
* = Required Field

Area to be used:






Time of the event:

Date

One time event

Recurring event

Any other special considerations?

Disclaimer:

By submitting this form to Cultural and Community Centers, you agree that you:

  1. have read, understand, and will adhere to all applicable CCC and university policies and state laws.
  2. understand your organization/department's failure to do so may result in the loss of event approval, future reservations, and/or further sanctioning.